In likeness to regional location of this project, in 2015, Collie Health Service was redeveloped as part of the State Governments Southern Inland Health Initiative to reform and improve health care in the South West, Wheat Belt and Great Southern Regions.
Rawlinsons were engaged by Building Management and Works (BMW) on behalf of Western Australian Country Health Service (WACHS) to provide full cost management services including a Bill of Quantities. The scope of service was completed over four stages and focused around the redevelopment and expansion of the existing Emergency Department (ED),including new Ambulance Bay which then relocated the existing Administration area. The Communications Room was relocated to an existing Office, allowing more expansion of the ED. Also included was the conversion of the existing Library to a new Pharmacy Store and the redevelopment of an existing Shed to house a Dirty Equipment Store and Wash Down Bay. The air-conditioning infrastructure system for the whole of Collie Health Service was also upgraded.
As this project was being carried out in a fully functional health site, its complexity was approached with staging and constant coordination amongst the stakeholders. Led by Afandi Abdullah, the remote region of the site was factored in, allowing time for additional travel, transport and accommodation costs, as well as the lack of contractor and sub-contractor availability.
As the awarded tender exceeded the pre tender estimate by 7% all stakeholders agreed to pursue the Preliminaries Clause in the contract, allowing post tender negotiations to commence, with the intention to seek clarification on the major cost differences. During the process of value engineering, Rawlinsons significantly reduced the cost by upgrading the three phase supply for the chiller works from 380KVA to 615KVA, a saving of $107,562. Further value engineering revising specification to mechanical and electrical works and the deletion of portions of external seating brought the total variance in pretender estimate to awarded contract sum to 1.8%.
A robust Bill of Quantities was prepared forming a well-structured document that allowed for efficient progress and variation evaluations and cost tracking.
Contract Administration was carried out diligently, with the preparation of monthly progress claim valuations and related liaison with the contractors, the preparation of monthly financial reports and forecasts, the assessment of contract variation costs and discussions with the contractor and the attendance of monthly site meetings and all required project team and risk management meetings.
Final Contract Sum Adjustments were below 0.08% of the awarded contract sum. Overall this was a very successful project for all parties involved.
